12th Commerce Unit II July Assignment Answer Key
12th Commerce Unit II – July Month Assignment – Chapter – 2. Functions of Management – Answer Key.
12th Commerce Unit II – July Month Assignment – Chapter – 3. Management By Objectives – Answer Key
12th Commerce Unit – II- Assignment
Chapter-2 Functions of Management Assignment Answer key
Part – A
Multiple choice questions
1.Functions of management are mainly classified into_____
a) Two b) Three c) Four d) Five
2. “Think before you act “its related to ______
a) Organising b) Staffing c) Planning d) Directing
3.Pick out the correct pair?
a) Newsletter- directing b) Selection of competent person -directing
c) Favorable climate conditions to work- controlling
d) To evaluate the performance of employees- Co-ordinating
4. Which is the main functions of management?
a) Innovating b) Controlling c) Planning d) Decision making
5.Which of the following is not a main function?
a) Co-ordinating b) Controlling c) Directing d) Innovating
6._______is includ d in evry managerial function.
a) Co-ordinating b) Controlling c) Staffing d) Oganisin
7. Which of the following is not a subsidiary function of management?
a) Representation b) Decision-making c) Communication d) Planning
8. Which is a primary function of management?
a) Innovating b) Controlling c) Planning d) Decision-making
9.Which of the following is verification function?
a) Planning b) Organising c) Staffing d) Controlling
10.______is the transmission of human thoughts, views are opinions from one person to another person.
a) Decision-making b) Communication c) Planning d) Innovation
Part – B
II.Very Short Answer.
11.Write a short note about Planning.
“Thinking before doing” or “Look Before you Leap” are the traditional proverbs which provide a basis or logic for planning.
Planning is the primary function of management.
Nothing can be performed without planning.
12.What is meant by Motivation?
The goals are achieved with the help of motivation. Motivation includes increasing the speed of performance of a work and developing a willingness on the part of workers. This is done by a resourceful leader.
13.What is meant by controlling?
Controlling is performed to evaluate the performance of employees and deciding increments and promotion decisions.
It helps to identify under performers and arranging remedial training for them.
It Compares the actual performance with predetermined standards.
14.List out the subsidiary functions of management.
Innovation
Representation
Decision-making
Communication
15.What is the traditional proverb used in planning?
“Thinking before doing” or “Look Before you Leap” are some of the usual traditional proverbs.
Part – C
III. Short Answer.
16. List out the main functions of management.
The main functions of management are listed below:
Planning
Organizing
Staffing
Directing
Motivating
Controlling and
Co-ordination
17.What is mean by Staffing?
Staffing refers to placement of right persons in the right jobs.
The success of any enterprise depends upon the successful performance of staffing function.
Staffing helps to ensure better utilization of human resources.
It ensures the continuity and growth of the organization, through development managers.
18.What is meant by innovating?
Innovation refers to the preparation of personnel and organisation to face the changes made in the business world.
Innovation includes developing new material, new products, new techniques in production, new package, and new design of a product and cost reduction.
19.What is meant by Coordinating?
Co-ordination is the synchronization of the actions of all individuals, working in the enterprise in different capacities; so as to lead to the most successful attainment of the common objectives.
Co-ordination is included in every managerial function;
All the activities are divided groupwise or sectionwise under organising function.
Now, such grouped activities are co-ordinated towards the accomplishment of objectives of an organisation.
20.How the employees are informed about important matters in a company?
Communication is the transmission of human thoughts, views or opinions from one person to another person.
Workers are informed about what should be done, where it is to be done, how it is do be done and when it is to be done.
Communication helps the regulation of job and co-ordinates the activities
Part – D
IV.Write in detail.
21.Explain the main functions of management.
Main Functions:
Planning:
“Thinking before doing” or “Look Before you Leap” are the traditional proverbs which provide a basis or logic for planning.
Planning is the primary function of management.
Nothing can be performed without planning.
Motivating:
The goals are achieved with the help of motivation.
It includes increasing the speed of performance of a work and developing a willingness on the part of workers.
It may be monetary [cash] or nonmonetary [kind].
Controlling:
It is performed to evaluate the performance of employees and deciding increments and promotion decisions.
It helps to identify underperformers and arranging remedial training for them.
It compares the actual performance with predetermined standards, [other functions – organising – Directing – Co-ordination – Staffing
22.Explain the subsidiary functions of management
Subsidiary Functions:
Innovation:
It refers to the preparation of personnel and organisation to face the changes made in the business world.
It includes developing new products, new techniques in production, new package, the new design of a product, and cost reduction.
Decision making:
Every employee of an organisation has to take a number of decisions every day.
Decision-making helps in the smooth functioning of an organisation. [Other Functions – Representation – Communication
12th Commerce Unit II
Chapter- 3 Management By Objectives Assignment Answer key
Part – A
I.One Mark Questions
1.——– system gives full scope to the individual strength and responsibility.
a) MBO b) MBE c)MBM d) MBA
2.Which is the first step in process of MBO?
a) Fixing key result area b) Appraisal of activities
c) Matching resources with activities d) Defining organisational objectives
3.———-keeps management alert to opportunities and treats by identifying critical problems.
a) MBA b) MBE c) MBM d) MBO
4.Delegation of authority is easily done with the help of———
a) MBM b) MBE c) MBO d) MBA
5. MBO is popularised in the USA by ———-.
a) Professor Reddin b) George Odiorne c) Hentry Foyal d) Tailor
6 .Which is the final step in the process of MBO?
a) Matching resources with objective b) Periodical review meetings
c) Reappraisal of objectives d) Appraisal of activities
7 .MBE keeps management alert to opportunities and threats by identifying critical problems.
Reason: It can avoiduninformed and impulsive action.
a)Assertion- Correct, reason- incurrent b) Assertion and reason- incorrect
c) Assertion and reason – correct d) Assertion incorrect, reason- correct
Which of the folowing an example f KRA?
a) Profitability b) Marketing standing c) Innovation All these
Assertion(A) : Decision is taken by the management very quickly.
Reason(R): Each worker knows the purpose of taking a decision and does not oppose the decision.
a) Assertion- Correct, Reason- incorrect
b)Assertion and reason – incorrect
c) Assertion and reason- Correct
d) Assertion -incorrect, Reason- correct
“Exception has occurred” this issue needs to be passed to ———.
a) The senior manager b) Director c) Employee d) Owner
Part – B
II.Very Short Answer.
11.What are the objectives of MBO?
Management by objectives is intended primarily:
to measure and judge performance.
to relate individual performance to organisational goals.
to clarify both the job to be done and the expectations of accomplishment.
to foster the increasing competence and growth of the subordinates.
12.Bring out the meaning of MBE.
Management By Exception is an important principle of managerial control suggested by the classical writers on management. It is based on the belief that an attempt to control everything results in controlling nothing. Management by exception is a style of business management that focuses on identifying and handling cases that deviate from the norm.
13.What is MBO?
MBO is popularised in the USA by George Odiome. According to him, “MBO is a system wherein the superior and the sub-ordinate managers of an organisation jointly identify its common goals, define each individual’s major area of responsibility in terms of the result expected of him and use these measures as guides for operating the unit and assessing the contribution of each of its members”.
14. What is known as KRA?
Key Result Areas (KRA) are fixed on the basis of organisational objectives premises. KRA are arranged on a priority basis. KRA indicates the strength of an organisation.
15.What are the disadvantages of MBE?
The main disadvantage of MBE is, only managers have the power over really important decisions, which can be demotivating for employees at a lower level.
Furthermore, it takes time to pass the issues to managers. Managing employees who deviate from the normal procedures. Because of compliance failures are considered difficult to manage and typically find themselves with limited job duties and ultimately dismissed/ terminated.
Part – C
III. Short Answer.
16.Write the features of MBO
An attempt is made by the management to integrate the goals of an organisation and individuals. This will lead to effective management.
MBO tries to combine the long run goals of organisation with short run goals.
Management tries to relate the organisation goals with society goals.
17. What are the process of MBE?
Primarily, it is necessary to set objectives or norms with predictable or estimated results,
These performances are assessed and get equated to the actual performance.
Next, the deviation gets analysed. With an insignificant or no deviation, no action is – required and senior managers can concentrate on other matters.
18. What are the advantages of MBE?
Management by exception provides the following advantages:
It saves the time of managers because they deal only with exceptional matters. Routine problems are left to subordinates.
It focuses managerial attention on major problems. As a result, there is better utilisation of managerial talents and energy.
It facilitates delegation of authority. Top management concentrates on strategic decisions
and operational decisions are left to the lower levels. There is increase in span of control. This leads to motivation and development of subordinates.
It is a technique of separating important information from unimportant one. It forces managers to review past history and study related business data for identifying deviations. There is better use of knowledge of trends, history and available business data.
MBE keeps management alert to opportunities and threats by identifying critical problems. It can avoid uninformed and impulsive action.
Management by exception provides better yardsticks for judging results. It is helpful in objective performance appraisal.
19.Define MBO.
MBO is popularised in the USA by George Odiome. According to him, “MBO is a system wherein the superior and the sub-ordinate managers of an organisation jointly identify its common goals, define each individual’s major area of responsibility in terms of the result expected of him and use these measures as guides for operating the unit and assessing the contribution of each of its members”.
20.What are the disadvantages of MBO?
MBO fails to explain the philosophy; most of the executives do not know how MBO
works? what is MBO? and why is MBO necessary? and how participants can benefit by MBO.
MBO is a time consuming process. Much time is needed by senior people for framing the MBO. Next,it leads to heavy expenditure and also requires heavy paper work.
MBO emphasises only on short-term objectives and does not consider the long-term objectives.
The status of subordinates is necessary for proper objectives setting. But, this is not possible in the process of MBO.
MBO is rigid one. Objectives should be changed according to the changed circumstances, external or internal. If it is not done, the planned results cannot be obtained.
Part – D
IV.Write in detail.
21. What are the process of MBO?
MBO is a time consuming process. Much time is needed by senior people for framing the MBO. Next, it leads to heavy expenditure and also requires heavy paper work.
MBO emphasises only on short-term objectives and does not consider the long-term objectives.
The status of subordinates is necessary for proper objectives setting. But, this is not possible in the process of MBO.
22.What are the advantages of MBO?
The advantages of MBO are explained below :
Managers are involved in objectives setting at various levels of management under MBO and this commitment ensures hard work to achieve them.
MBO process helps the managers to understand their role in the total organisation.
Manager recognises the need for planning and appreciates the planning.
MBO provides a foundation for participative management. Sub-ordinates are also involved in goal setting.
A department does not work at cross purpose with another department. In other words, each department’s objectives are consistent with the objectives of the whole organisation.
Systematic evaluation of performance is made with the help of MBO.
MBO gives the criteria of performance. It helps to take corrective action.
Delegation of authority is easily done with the help of MBO.
MBO motivates the workers by job enrichment and makes the jobs meaningful.
The responsibility of a worker is fixed through MBO.